Email or letter asking for a raise: template and examples

The best email asking for a raise is short: it requests a meeting to discuss your compensation, mentions one or two results and doesn't negotiate by email. Save the details and the number for the conversation, then send a second email afterwards confirming what was agreed and any review date.

Email to request the raise meeting

Subject: Time to discuss my compensation

"Hi [name], I'd like to set up 30 minutes to talk about my compensation. Over the past [period] my role has grown to include [responsibility], and I'd like to discuss how my pay reflects that. Would [day] or [day] work for you? Thanks, [your name]"

Follow-up email after the conversation

Subject: Following up on our conversation

"Hi [name], thanks for making time today. To make sure we're aligned: I asked for [number], and we agreed that [decision or next step]. [Owner] will [action] by [date]. Please let me know if I missed anything. Thanks, [your name]"

Tips

Keep the first email to four or five sentences
Don't include your number in the first email
Send the follow-up the same day, while it's fresh for both of you

Questions

Can I ask for a raise entirely by email?

You can, but a conversation usually works better: it's easier to explain your case and hear concerns. Use email to request the meeting and to confirm the outcome.

Should I send the follow-up even if the answer was no?

Yes. A written summary of the reasons, conditions and review date gives you something concrete to come back to.